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Privacy Policy & Disclaimer

Feb 4, 2010

DISCLAIMER

This web site is provided for information purposes only. The Gibsons and District Chamber of Commerce accepts no liability as a result of use of content from this web site or links to third party web sites.

All content provided is believed to be accurate and reliable. We will make changes, updates and deletions as required and make every effort to ensure the accuracy and quality of the information provided.

The Gibsons and District Chamber of Commerce assumes no responsibility for any errors or omissions. You may use material from this site for your personal, non-commercial use only, provided you keep intact all copyright and other proprietary notices.

Due diligence is performed to ensure external links are valid and appropriate but when selecting an external link you are leaving the Gibsons and District Chamber of Commerce web site. The content of and/or views expressed on external sites and their subsequent links are strictly those of the external agency, organization or business. The Gibsons and District Chamber of Commerce bears no responsibility for the information, graphics or links. The materials in this site and the third-party sites are provided "as is" and without warranties of any kind either expressed or implied. The Gibsons and District Chamber of Commerce reserves the right to accept or deny any requests for hosting links.

Links from or to web sites outside the Gibsons and District Chamber of Commerce web site are meant for convenience only. Linking to any other site is at your sole risk and the Gibsons and District Chamber of Commerce will not be responsible or liable for any risk or damages whatsoever in connection with linking.

PRIVACY POLICY

The Gibsons & District Chamber of Commerce (the "Chamber") is committed to maintaining the security, confidentiality and privacy of your personal information. This Privacy Policy documents our on-going commitment to you and has been developed in compliance with the British Columbia Personal information Protection Act.

SCOPE OF POLICY

This Policy addresses personal information about individuals and does not apply to the information collected, used or disclosed with respect to corporate or commercial entities. This Policy does not impose any limits on the collection, use or disclosure of the following information by the Chamber:

  • Your business contact information; and
  • Certain publicly available information.

ACCOUNTABILITY

The Chamber has designated a Privacy Officer who is responsible for the Chamber's compliance with this Policy. The Privacy Officer may be contacted as described below.

PURPOSES

When collecting information, the Chamber will state the purpose of collection arid will provide, on request, contact information for the Privacy Officer who can answer questions about the collection.
The Chamber collects uses and discloses your personal information for the following reasons:

  • Processing your donation;
  • Reporting your donations as required by law (e.g. to Canada Customs and Revenue Agency);
  • Managing or transferring assets or liabilities of the Chamber; and
  • Complying with legal and regulatory requirements

The above collections, uses and disclosures are a necessary pact of the Chamber's relations with you.
Other uses. The Chamber may also collect, use and disclose your personal information for the following purposes:

  • Issuing a receipt to you;
  • Contacting you regarding future campaigns and special events; and
  • Donor recognition including posting your name on the Chamber's donor board.

You may instruct the Chamber to refrain from using or sharing information in the three ways described above under Other Uses" by providing written notification to the Chamber's Privacy Officer,
When personal information that has been collected is to be used for a purpose not previously identified, the new purpose shall be identified prior to use and consent for same shall be obtained from you unless the use is authorized or required by law.

CONSENT

The Chamber will obtain your consent to collect, use or disclose personal information except where the Chamber is authorized or required by law to do so without consent. For example, The Chamber may collect, use or disclose personal information without your knowledge or consent where:

  • The information is publicly available, as defined by statute or regulation;
  • The Chamber is obtaining legal advice; or
  • The Chamber reasonably expects that obtaining consent would compromise an investigation or proceeding.

Other exceptions may apply.

Your consent can be express, implied or given through an authorized representative such as a lawyer, agent or broker. Consent maybe provided orally, in writing, electronically, through inaction (such as when you fail to notify the Chamber that you do not wish your personal information collected, used or disclosed for various purposes after you have received notice of those purposes) or otherwise.

You may withdraw consent at any time, subject to legal and contractual restrictions provided that: you give reasonable notice of withdrawal of consent lo the Chamber. On receipt of notice of withdrawal of consent, the Chamber will inform you of the likely consequences of the withdrawal of consent, which may include the inability of the Chamber to provide certain
services for which that information is necessary.

LIMITS ON COLLECTION OF PERSONAL INFORMATION

The Chamber will not collect information indiscriminately and will limit collection of information to that which is reasonable and necessary to provide services and which is reasonable and necessary for the purposes consented to by you. The Chamber will also collect information as authorized by law.

LIMITS FOR USING, DISCLOSING AND RETAINING PERSONAL INFORMATION

Your personal information will only be used or disclosed for the purposes set out above and as authorized by law.

The Chamber will keep personal information used to make a decision affecting you for at least one year after using it to make the decision.

The Chamber will destroy, erase or make anonymous documents or other records containing personal information as soon as it is reasonable to assume that the original purpose is no longer being served by retention of the information and retention is no longer necessary for legal or business purposes.

The Chamber will take due care when destroying personal information so as to prevent unauthorized access to the information.

ACCURACY

The Chamber will make a reasonable effort to ensure that personal information it is using or disclosing is accurate and complete.

If you demonstrate the inaccuracy or incompleteness of personal information, the Chamber will amend the information as required. If appropriate, the Chamber will send the amended information to third parties to whom the information has been disclosed.

When a challenge regarding the accuracy of personal information is not resolved to your satisfaction, the Chamber will annotate the personal information under its control with a note that the correction was requested but not made.

SAFEGUARDING PERSONAL INFORMATION

The Chamber protects the personal information in its custody or control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks.

The Chamber will take reasonable steps, through contractual or other reasonable means, to ensure that a comparable level of personal information protection is implemented by the suppliers and agents who assist in providing services. Some specific safeguards include:

  • Physical measures such as locked filing cabinets;
  • Organizational measures such as restricting employee access to files and databases as appropriate;
  • Electronic measures such as passwords and firewalls; and
  • Investigative measures where the Chamber bas reasonable grounds to believe that personal information is being inappropriately collected, used or disclosed.

Note that confidentiality and security are not assured when information is transmitted through email or other wireless communication.

PROVIDING ACCESS

You have a right to access your personal information held by the Chamber.
Upon written request and authentication of your identity, the Chamber will provide you with your personal information under its control, information about the ways in which your information is being used and a description of the individuals and organizations to whom that information has been disclosed. The Chamber may charge a reasonable fee for doing so.

The Chamber will make the information available within 30 days or provide written notice where additional time is required to fulfill the request.
In some situations, the Chamber may not be able to provide access to certain personal information (e.g., if disclosure would reveal personal information about another individual, the personal information is protected by solicitor/client privilege, the information was collected for the purposes of an investigation or where disclosure of the information would reveal confidential commercial information that could harm the competitive position of the Chamber). The Chamber may also be prevented by law from providing access to certain personal information.

Where an access request is refused, the Chamber will notify you in writing, document the reasons for refusal and outline further steps which are available to you.

COMPLAINTS

The Chamber will, on request, provide information regarding its complaint procedures. Any inquiries, complaints or questions regarding this Policy should be directed in writing to the Chamber Privacy Officer.

P3P COMPLIANCE

This site complies with the Platform for Privacy Preferences 1.0 (P3P1.0) Specification. Readable version of P3P polices


 

Contact Information:

Gibsons & District Chamber of Commerce
Box 1190 Gibsons, B.C.
Canada V0N 1V0
Telephone: 604 886 2325
Fax: 604 886 2379
Email: privacy@gibsonschamber.com

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Office Hours

Office Location
Sunnycrest Mall, Unit 21
900 Gibsons Way,
Gibsons BC

Mailing Address
PO Box 1190,
Gibsons, BC
V0N 1V0

Phone Numbers
Phone:
604-886-2325

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